How to Set Up Your Race on endurace.pro in One Afternoon

Imagine it is Saturday lunchtime. By dinner you could have a race page you are proud of, with distances, prices, a waiver and a refund policy, waiting for review. The trick is doing things in the right order.

Most race directors can get a first event ready to submit in about twenty minutes, by our own estimate, and a careful one in an afternoon. The order in which you work decides how much you will redo. This walkthrough follows the order that saves the most rework, and explains why each step matters. Our team reviews every event before it goes live, so use the early steps to build a page you are proud to submit.

Your afternoon at a glance

A suggested pacing, using the ten steps below. Your own speed will vary.

• First hour: the foundations. Create the event page (step 1), add your distances (step 2) and set ticket tiers and dates (step 3).
• Second hour: the rules. Write your waiver (step 4), add your own questions (step 5) and set the refund policy (step 6).
• Third hour: extras and people. Add promo codes and hidden tickets (step 7), invite your team (step 8) and share a preview link (step 9).
• Then: submit and open. Our team reviews the event before it goes live. Once registration is open (step 10), you watch sales and manage your list.

What it costs

Going live is free, and every tool is included from your first event. Your first event has no platform fee, though payment gateway charges apply (around 1% to 2%, and usually lower when athletes pay by UPI). After that it is a flat 5.99% per entry with no other charges and no limit on participants. The commission is charged once, when a ticket is sold, and never again, not even on a refund. Athletes pay only the ticket price.

1. Create your event page

Start with the basics that athletes see first: a cover image, a gallery, the date and place, a schedule and your frequently asked questions. You can pick a template or copy a past event if you have one.

Add your social links, so athletes can follow you.

2. Add your distances

Create one category for each distance, with its distance in kilometres or miles. Athletes see each in the unit they have chosen in their own settings, so you enter it once.

Treat each distance as its own small race, with its own capacity and price.

3. Set your ticket tiers and dates

For each distance, set a price, a capacity and, if you want an early-bird rate, opening and closing dates. A common pattern is an early-bird tier, a standard tier and a late tier.

Decide when registration opens and closes. You can pause it at any time.

4. Write your waiver

Add your waiver text. Athletes accept it by typing their name, which must match the name on their form. The signed name, the time and the exact wording are stored with each registration, and if you update the waiver later, earlier entries keep the version that they accepted.

5. Add your own questions

Beyond the basic form, which already asks for name, phone, date of birth, gender, T-shirt size, blood group and emergency contact, add questions that you will use. You can ask them per distance, as text, number, time, choose-one or tick-box, and as optional or required.

A time question rejects anything that is not a time, such as 52:10 or 1:45:30.

6. Set your refund policy

Add tiered refund rules, for example a full refund until 14 days before the race and half until seven days before, plus any extra terms in your own words. They are shown on the event page, and refunds inside the policy are paid automatically. If you ever cancel the whole event, every athlete is refunded in full, automatically.

7. Add promo codes and hidden tickets

Create promo codes for clubs, sponsors and partners, as a percentage or a fixed amount, with a minimum booking, a cap, usage limits and dates, public or private. A hidden ticket, unlocked by a code or link, is the right place for VIP, club or sponsor places. A waitlist is switched on by default, so a sold-out ticket shows a waitlist button.

8. Invite your team

Add the people who help you run the race and give each the right role. Roles include owner, admin, moderator, financial and viewer, and each person sees only what their role allows.

9. Share a preview link

Before your event is approved, you can share it with a preview link, so your committee and sponsors can check it. Your team then reviews it before it goes live on endurace.pro.

10. Open registration, and watch it

Once registration is open, you can see sales, refunds and your commission, search and filter your registration list, export it as a CSV, assign bib numbers and email the athletes you select. Tracking links show which channel brought each registration, so you learn what is working.

Quick answers

Can I ask different questions for different distances? Yes. Questions are set per distance.

Can I pause registration? Yes, at any time.

Can I show the page to my committee before it is live? Yes, with a preview link. Our team then reviews it before it goes live.

What happens if I cancel the event? Every athlete is refunded in full, automatically.

Ready to start? See how endurace.pro works for organizers. Going live is free. You pay only when you sell.